Settings Location: Navigate to Admin Panel → Settings → Archive Management to manage all archived content and restoration options.
Archive Overview
What Gets Archived
Communities
Archived CommunitiesInactive or discontinued communities with their complete data structure and member history.
User Data
User ArchivesData from deleted user accounts, including activity history and content contributions.
Content
Archived ContentPosts, challenges, and other content that has been removed or expired.
System Data
System ArchivesHistorical system configurations, settings, and administrative data.
Archive Lifecycle
1
Active Content
Content actively used and accessible by users in the platform.
2
Archival Process
Content marked for archival due to inactivity, deletion, or policy requirements.
3
Archive Storage
Content stored in archive with limited access and restoration capabilities.
4
Permanent Deletion
Final removal of archived content based on retention policies or compliance requirements.
Community Archives
Archived Community Management
- Community List
- Community Details
- Restoration Options
Archive BrowserView and manage all archived communities:
- Archive Date: When the community was archived
- Archive Reason: Why the community was archived (inactive, policy violation, etc.)
- Member Count: Number of members at time of archival
- Content Summary: Overview of challenges, posts, and rewards
- Data Size: Storage space used by archived community data
- Retention Status: Time remaining before permanent deletion
Community Archive Process
1
Archive Preparation
Prepare community for archival including member notification and data consolidation.
2
Data Backup
Create complete backup of all community data, settings, and member information.
3
Member Notification
Notify community members of archival and provide data export options.
4
Archive Execution
Move community to archive storage and remove from active platform.
User Data Archives
Deleted User Management
User Archive Database
Deleted User RecordsMaintain records of deleted users for compliance, analytics, and potential restoration needs.
User Archive Categories
Voluntary Deletions
Voluntary Deletions
User-Requested Account Deletion
- User-initiated account deletion requests
- Complete profile and activity data archival
- Content attribution handling (anonymize vs. remove)
- Social connections and interaction history
- Compliance with right-to-deletion requests (GDPR, CCPA)
Administrative Deletions
Administrative Deletions
Admin-Initiated Account Removal
- Policy violation account terminations
- Spam or abuse account removals
- Inactive account cleanup procedures
- Duplicate account consolidation
- Security breach response account locks
System Cleanups
System Cleanups
Automated Account Management
- Inactive account automatic archival
- Unverified account removal after timeout
- Test account cleanup procedures
- Bulk data processing account cleanup
- System maintenance account consolidation
User Data Handling
- Personal Data
- Activity Data
- Content Contributions
Identity InformationHandle personal information in archived accounts:
- PII Handling: Personal identifiable information anonymization options
- Profile Data: Username, email, and profile information archival
- Preference Settings: User preferences and configuration backup
- Authentication Data: Secure handling of login credentials and tokens
- Contact Information: Address, phone, and communication preferences
Content Archives
Content Type Management
Expired Content
Time-Based Archives
- Expired challenges and campaigns
- Time-limited rewards and offers
- Seasonal content and events
- Scheduled content removal
Removed Content
Moderation Archives
- Policy violation content
- User-reported content removal
- Administrative content deletion
- Spam and abuse content
Legacy Content
Historical Content
- Deprecated features and content
- Migration-related archives
- Version history preservation
- Legacy system content
Content Archive Policies
1
Archive Triggers
Define what events trigger content archival (expiration, violation, deletion).
2
Data Preservation
Specify what data is preserved in archives and what is permanently removed.
3
Access Controls
Configure who can access archived content and under what circumstances.
4
Retention Periods
Set how long different types of content remain in archives before permanent deletion.
Archive Search & Discovery
Search Capabilities
- Advanced Search
- Metadata Browsing
- Analytics Integration
Archive Search ToolsPowerful search capabilities for finding archived content:
- Full-Text Search: Search across all archived content and metadata
- Date Range Filters: Find archives from specific time periods
- Content Type Filters: Search by content type (community, user, post, etc.)
- Status Filters: Filter by archive status and retention status
- Size and Usage Filters: Find archives by data size or usage patterns
Data Retention Policies
Retention Configuration
Retention Rules
Automated Retention ManagementConfigure automated retention policies for different types of archived content with compliance considerations.
Policy Categories
Legal Retention Requirements
Legal Retention Requirements
Compliance-Driven Retention
- GDPR Requirements: EU data protection law compliance (right to deletion)
- CCPA Compliance: California Consumer Privacy Act requirements
- Industry Regulations: Sector-specific retention requirements (healthcare, finance, etc.)
- Litigation Hold: Legal discovery and litigation support requirements
- Tax Records: Financial and transaction record retention requirements
Business Retention Policies
Business Retention Policies
Operational Retention Needs
- Analytics Requirements: Historical data needed for business analytics
- Audit Trails: Record keeping for internal and external audits
- Customer Support: Historical data needed for customer service
- Product Development: User behavior data for product improvement
- Risk Management: Data retention for risk analysis and fraud prevention
Retention Scheduling
1
Grace Periods
Configure grace periods before permanent deletion to allow for data recovery.
2
Notification Systems
Set up automated notifications before permanent deletion deadlines.
3
Review Processes
Implement review procedures for high-value or sensitive archived data.
4
Compliance Verification
Verify retention policies meet all applicable legal and regulatory requirements.
Restoration Procedures
Restoration Types
- Community Restoration
- Selective Restoration
- Data Export
Full Community RecoveryComplete restoration of archived communities:
- Data Integrity Verification: Ensure all community data is complete and consistent
- Member Notification: Inform former members of community restoration
- URL and Branding: Restore community URLs and branding elements
- Integration Restoration: Reconnect third-party integrations and webhooks
- Performance Verification: Test community functionality after restoration
Restoration Process
1
Restoration Request
Submit formal request for data restoration with justification and scope definition.
2
Data Verification
Verify archived data integrity and completeness before restoration process.
3
Impact Assessment
Assess impact of restoration on active systems and user experience.
4
Restoration Execution
Execute restoration process with monitoring and rollback capabilities.
5
Post-Restoration Verification
Verify restoration success and functionality of restored content.
Compliance & Auditing
Audit Trail
Archive Activities
Complete Activity LoggingComprehensive logs of all archival and restoration activities for audit purposes.
Compliance Reporting
Regulatory ReportingGenerate compliance reports for data retention and deletion activities.
Compliance Features
- Right to Deletion: Support GDPR and CCPA deletion requests with verification
- Data Portability: Export user data in machine-readable formats as required
- Processing Records: Maintain detailed records of data processing activities
- Breach Notification: Procedures for notifying authorities of data breaches in archived data
- Cross-Border Transfer: Compliance with international data transfer regulations
Archive Strategy: Regularly review and optimize your archive retention policies to balance legal requirements with storage costs and operational needs.
Permanent Deletion: Data that has been permanently deleted cannot be recovered. Always verify retention requirements before approving permanent deletions.
Archive restoration processes may take several hours to complete depending on the size and complexity of the archived data. Plan restorations during low-usage periods.