Settings Location: Navigate to Admin Panel → Settings → Data Management to configure data handling, retention, and compliance policies.
Data Retention Policies
Retention Categories
User Data
Personal InformationConfigure how long user profiles, preferences, and personal data are stored.
Activity Data
Behavioral InformationSet retention periods for user activity logs, engagement metrics, and interaction data.
Content Data
User-Generated ContentManage storage duration for posts, comments, uploads, and other user-created content.
System Data
Platform LogsConfigure retention for system logs, error reports, and administrative activity records.
Retention Settings
- Automatic Deletion
- Archival Process
- Compliance Rules
Scheduled Data CleanupConfigure automated deletion of data based on age, inactivity, or other criteria:
- Inactive user account cleanup (default: 2 years)
- Old activity logs removal (default: 1 year)
- Temporary file cleanup (default: 30 days)
- Cache data purging (default: 7 days)
Data Backup & Recovery
Backup Configuration
1
Backup Frequency
Configure how often different types of data are backed up (daily, weekly, monthly).
2
Backup Storage
Set up secure storage locations for backup data with appropriate access controls.
3
Backup Verification
Establish processes to verify backup integrity and test recovery procedures.
4
Recovery Planning
Create detailed recovery procedures for different types of data loss scenarios.
Backup Types
Full System Backups
Full System Backups
Complete Data Protection
- All user accounts and profiles
- Complete community content and settings
- System configuration and customizations
- Historical analytics and reporting data
- Security logs and audit trails
Incremental Backups
Incremental Backups
Efficient Daily Protection
- Changed data since last backup
- New user registrations and activity
- Recent content creation and updates
- Modified settings and configurations
- New system events and logs
Critical Data Backups
Critical Data Backups
Priority Information Protection
- Payment and billing information
- User authentication credentials
- Legal agreements and compliance data
- System security configurations
- Emergency contact information
Data Export & Portability
Export Capabilities
User Data Export
Individual Requests
- Personal profile information
- Activity history and analytics
- Content creation history
- Achievement and progress data
Bulk Data Export
Organization-wide Export
- Complete user database
- All community content
- Analytics and metrics
- System configurations
Selective Export
Filtered Data Export
- Date range selections
- User segment exports
- Community-specific data
- Content type filtering
Export Formats
- Structured Data
- Reports & Analytics
- Content Archives
Database Formats
- CSV for spreadsheet compatibility
- JSON for API integration
- XML for system interoperability
- SQL dumps for database migration
Privacy Compliance
GDPR Compliance
Data Subject Rights
European User RightsAutomated processes to handle GDPR data subject requests:
- Right to access personal data
- Right to rectification of incorrect data
- Right to erasure (“right to be forgotten”)
- Right to data portability
- Right to restrict processing
Privacy Controls
1
Consent Management
Track and manage user consent for different types of data processing and storage.
2
Data Minimization
Automatically identify and remove unnecessary personal data collection points.
3
Purpose Limitation
Ensure data is only used for the purposes for which consent was given.
4
Transparency Reporting
Generate reports on data processing activities for regulatory compliance.
Regional Compliance
CCPA (California)
CCPA (California)
California Consumer Privacy Act
- Consumer right to know about data collection
- Right to delete personal information
- Right to opt-out of personal information sales
- Non-discrimination for exercising privacy rights
- Data breach notification requirements
International Requirements
International Requirements
Global Privacy Regulations
- Canada’s PIPEDA compliance
- Australia’s Privacy Act requirements
- Brazil’s LGPD (Lei Geral de Proteção de Dados)
- Industry-specific regulations (HIPAA, FERPA, etc.)
- Cross-border data transfer restrictions
Data Security
Encryption Settings
Data at Rest
Storage EncryptionConfigure encryption for stored data including databases, backups, and archived information.
Data in Transit
Transfer ProtectionEnsure all data transfers use encryption protocols and secure communication channels.
Access Controls
- Role-Based Access
- Data Classification
- Geographic Restrictions
Permission Management
- Define who can access different types of data
- Set up approval workflows for sensitive data access
- Configure time-limited access permissions
- Implement audit trails for data access
Data Quality Management
Data Validation
1
Input Validation
Configure validation rules for user-submitted data to ensure accuracy and consistency.
2
Data Cleaning
Set up automated processes to identify and correct common data quality issues.
3
Duplicate Detection
Implement systems to identify and merge duplicate records across the platform.
4
Data Enrichment
Configure external data sources to enhance user profiles and analytics.
Quality Monitoring
Data Health Metrics
Data Health Metrics
Quality Indicators
- Completeness rates for user profiles
- Accuracy scores for user-provided information
- Consistency checks across related data points
- Timeliness metrics for data updates
- Validity measurements for contact information
Analytics Data Management
Analytics Configuration
Data Collection Settings
Analytics TrackingConfigure what user behavior and platform interactions are tracked for analytics purposes.
Analytics Retention
- Raw Event Data: How long individual user actions are stored
- Aggregated Metrics: Retention period for summarized analytics data
- Custom Reports: Storage duration for generated reports and dashboards
- Comparative Data: Historical data kept for trend analysis and comparisons
Integration Data Management
Third-party Data Sync
- Incoming Data
- Outgoing Data
External Data Integration
- Social media profile synchronization
- CRM system data imports
- Marketing automation platform sync
- Analytics platform data sharing
Data Mapping
Configure how data is mapped between your platform and external systems:- Field Mapping: Which internal fields correspond to external system fields
- Data Transformation: How data formats are converted between systems
- Sync Frequency: How often data is synchronized with external systems
- Conflict Resolution: How to handle conflicting data between systems
Monitoring & Alerts
Data Health Monitoring
Storage Monitoring
Capacity ManagementTrack storage usage and set up alerts for approaching capacity limits.
Quality Alerts
Data Issue DetectionAutomated alerts for data quality issues, sync failures, or security concerns.
Compliance Monitoring
- Retention Policy Adherence: Alerts when data exceeds retention periods
- Privacy Request Tracking: Monitor response times for user privacy requests
- Access Audit Trails: Regular reviews of who accessed what data when
- Breach Detection: Automated monitoring for unauthorized data access
Best Practice: Regularly review and update your data retention policies to ensure they align with current business needs and regulatory requirements.
Critical: Data deletion operations are irreversible. Always verify backup procedures before implementing automated deletion policies.
Data management policy changes may take up to 24 hours to fully take effect across all systems and backups.